We are recruiting an Executive Assistant (maternity cover) who will provide strategic business support to Senior Leadership.
ASOS is incredibly fast-paced, and your role as Executive Assistant will play an integral part in helping to deliver the most exciting and relevant fashion to our 20-something customers across the world.
In this role you must manage your time effectively in order to support where possible a maximum of two leaders. Your primary focus is to assist the EVP/SVP in fulfilling their responsibilities; you will manage their priorities, organise their schedule, and ensure the efficient flow of work through their leadership team. You will be responsible for ensuring their time is used optimally, planning ahead and thinking strategically.
The ideal candidate will be confident working in a fast-paced environment, proactively dealing with varying priorities, managing upwards and adaptable to short notice changes. The individual must be a self-starter as well as constantly looking ahead to prioritise time and workload. Its vital the candidate is confident in building relationships with key stakeholders (both internally and externally) and has a desire to gain a wider understanding of the work being undertaken across the team (gaining a deeper understanding of the function will help to strengthen the support you provide).
You will be based in our Camden (London) Head Office, with an expectation to be in the office a minimum of 4 days per week. Due to the nature of supporting our senior leaders we do look for flexibility on this where needed.
The details
Proactively manage and organise diaries ensuring efficient and sensitive time management, constantly looking ahead. A keen understanding of your EVP/SVPs priorities, enabling you to proactively manage their time and schedules.
Consistently managing the EVPs inbox screening all enquiries and requests and handling them appropriately.
Co-ordinating leadership meetings, offsites and function townhalls. This includes managing agendas, collating decks and taking minutes (including chasing actions and following up).
Building relationships across the team to keep your finger on the pulse of engagement, and be your leaders eyes and ears, working in a partnership and sharing insights.
Supporting with board papers, projects and presentations including document creation, co-ordination and proofreading.
Continually evaluating ways-of-working and processes implementing improvements to support the efficient running of the team.
Proactively ensuring HR tasks are managed effectively (ongoing management of Workday, team review processes, etc).
Creating all briefing documents as and when required for meetings. Including any background research, briefing papers, reports and presentations.
Manage system applications on the Directors behalf (headcount requests, expenses, PO raising, invoice management, etc).
End-to-end co-ordination of travel (UK and International).
Overseeing the team of PAs in your function managing workflow, cascading information, working collaboratively and sharing holiday cover.
Collaborating with the other EAs in the business on various workstreams (PA team recruitment, onboarding, etc).
Supporting our culture by championing Diversity, Equity & Inclusion strategies.
/01 Company Description
Were ASOS, the online retailer for fashion lovers all around the world.
We exist to give our customers the confidence to be whoever they want to be, and that goes for our people too. At ASOS, youre free to be your true self without judgement, and channel your creativity into a platform used by millions.
But how are we showing up? Were proud members of Inclusive Companies, are Disability Confident Committed and have signed the Business in the Community Race at Work Charter and we placed 8th in the Inclusive Top 50 Companies Employer list.
Everyone needs some help showing up as their best self. Let our Talent team know if you need any adjustments throughout the process in whatever way works best for you.
/02 Job Qualifications
About you
Previous EA/PA experience, providing examples of organisational and project-management skills.
Be prepared to work out of office hours and monitor EVP/SVPs emails.
Integrity is a must! This role deals with a large amount of confidential data, you must always demonstrate discretion and professionalism.
Proficient in Microsoft programmes, in particular: Outlook, Teams, SharePoint, PowerPoint.
/03 Additional Info
BeneFITS
Employee discount (hello ASOS discount!)
Employee sample sales
25 days paid annual leave + an extra celebration day for a special moment
Fixed Annual Payment in addition to your salary each year, it's just an extra thank you from us
Private medical care scheme
Opportunity for personalised learning and in-the-moment experiences that enable you to thrive and excel in your role.
Why take our word for it? Search #InsideASOS on our socials to see what life at ASOS is like.
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
Meet The Team
Meet Christy Hill -
Operations @ ASOS
Meet Denise Finney -
Operations @ ASOS
Meet Ben Rubery -
Operations @ ASOS
Every single day I feel both supported and inspired! The constant flow of creativity within ASOS is contagious. It's cool to be encouraged to think outside the box.
I was initially drawn to ASOS as it is a reputable company with a culture that is unmatched. After joining ASOS I soon realised that just like the name, it was most definitely ‘As Seen On Screen’ – what you see is truly what you get. There are endless opportunities within the company with values embodying a culture of bringing your best self to work. I never feel as though I need to change to fit the status quo of the ‘corporate lifestyle’ but actually, I fit in more when I’m authentically being myself.
At ASOS I can bring my authentic self to work, you’re empowered to think different, innovate and do the things you love. ASOS is a fast paced, changing environment with fun at the heart of everything we do.
Christy Hill
Operations @ ASOS
Every single day I feel both supported and inspired! The constant flow of creativity within ASOS is contagious. It's cool to be encouraged to think outside the box.
Denise Finney
Operations @ ASOS
I was initially drawn to ASOS as it is a reputable company with a culture that is unmatched. After joining ASOS I soon realised that just like the name, it was most definitely ‘As Seen On Screen’ – what you see is truly what you get. There are endless opportunities within the company with values embodying a culture of bringing your best self to work. I never feel as though I need to change to fit the status quo of the ‘corporate lifestyle’ but actually, I fit in more when I’m authentically being myself.
Ben Rubery
Operations @ ASOS
At ASOS I can bring my authentic self to work, you’re empowered to think different, innovate and do the things you love. ASOS is a fast paced, changing environment with fun at the heart of everything we do.
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
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We are Customer First
We couldn’t be ASOS without our customers.
Across every behaviour, value, and all that we do, we see everything through our customers’ eyes. That means never taking anything for granted and always zeroing in on every single detail. So we can always bring our best as a team, and our customers can have an amazing experience, every time.
We are Authentic
We work together to be honest, transparent, and our full authentic selves.
This is our ASOS. Our culture, built on collaboration and togetherness, and supported by what’s real and honest. We know that we win bigger when we win as a diverse team. That means celebrating our differences and using them to help us stand out from the crowd, without losing our authenticity and individuality.
We are Brave
We challenge each other to aim high and reach our potential.
Doing nothing gets us nowhere. We may be proud of everything we’ve done so far, but there’s still so much more to explore. We believe we can always be wiser, faster, stronger, bigger, braver, kinder…so asking ‘why’ isn’t just a question, it’s a necessity. We use our voice to drive us forward, speaking up on the things our people and customers care about and using our curiosity to create possibility.
We are Creative
We know innovation leads to inspiration – it’s what makes us stronger
Change is in our DNA. By acting fast and staying one step ahead of the curve, we can be a leader, not a follower. But for our products and platform to be innovative, they have to be fuelled by creative passion and a deep understanding of our customers and our people.
We always Deliver
We couldn’t be excellent without evidence – so whatever we’re doing, we have proof of why we’re doing it.
It takes facts and data to tell our stories and help us make our decisions in the most effective way possible. This means we can do what we say and own what we do, no matter how long it takes us to do it. We aren’t about nonsense ifs, buts and maybes, we’re about creating an ASOS that’s built for future success on delivered success.
Our Benefits
Employee Discount
The most asked-about benefit! As an ASOSer, you’ll receive an exclusive employee discount. You can also nominate a family member or friend to share your discount with.
Pension
Retirement might not be on your mind right now, but it’s important to prep for it. We offer matched contributions up to 5% to help you save.
Private Medical Care scheme
If you join our Private Medical Care scheme, you’ll get fast and effective access to medical cover.
Celebratory Day!
Get an extra day off in addition to the 25 days of annual leave you get! Spend it celebrating the big days in life, whether it’s birthdays, cultural holidays, weddings and anything else.
Shuttlebus Service (if you're based in our Leavesden office)
It’s more of a work perk, but we offer a free shuttlebus between Watford station and our office in Leavesden.
Sample Sales
We’ve always got fun things happening in our offices, but the one ASOSers get most excited about is our sample sales. Plus, all proceeds from the sample sale get donated to the ASOS Foundation, which helps our charity partners abroad.
Career Development
You’ll have the opportunity for personalised learning and in-the-moment experiences to create a dynamic and agile learning environment that empowers you to thrive and excel in your role.
Summer Hours
We finish at 3pm on Fridays in June, July and August!! This perk doesn’t mean a dip in your salary – it just gives you extra freedom to enjoy those summer weekends however you want.
Location
Our HQ in London
Our HQ in Camden was once a cigarette factory – now, the iconic Art Deco building has been completely renovated with spacious office areas, ASOS Studios (where we shoot all our products), beauty rooms and a free gym. There’s also a subsidised canteen and café.