This role will be central to helping ensure that the Company Secretarial team consistently delivers appropriate corporate governance and company secretarial administration across all areas of ASOS globally. The role requires a confident and efficient candidate, with excellent communication skills, who has the ability to adapt their approach to ensure excellent interaction with a wide variety of business areas, and the agility to work at ASOSs fast pace.
Success in this role is helping the Deputy Company Secretary to ensure that the Board has complete confidence that the team have appropriately handled all matters relating to the operation of the PLC Board and the performance of the Department.
What Youll be Doing
Responsibilities include but are not limited to:
Board meetings
Assist the Deputy Company Secretary to facilitate the smooth operation of the Companys formal processes and help organise PLC Board & Committee meetings; collate and distribute papers in a timely manner, ensuring quality and consistency; maintain the minute books for the PLC Board & Committees; maintain meeting attendance and minutes trackers; assist with forward looking agenda planners for the Board & Committees.
Assist with organising Board inductions periodic training for the Board.
Annual General Meeting
Assist the Deputy Company Secretary with organising the annual general meeting; assist with drafting and distributing necessary documentation; liaise with Registrars.
Annual Report & Accounts
Assist with the preparation of the Annual Report and Accounts, including drafting and review of the non-financial aspects.
Listing Requirements, Share Dealing & Communication
Set closed periods and issue reminders as appropriate; prepare and release routine Stock Exchange announcements; maintain confidential/insider lists and keep the insider management platform up to date.
Operate the ASOS Share Dealing Code and deal with requests from employees and PDMRs; maintain Permission to Deal Register, Directors interests register and major shareholders register; ensure Stock Exchange announcements of PDMR dealings are made on a timely basis.
Arrange release of regulatory announcements via RNS.
Assist with maintenance of the Co Sec areas on the corporate website (www.asosplc.com)
Group Structure Subsidiaries & Company Secretarial Administration
Support the subsidiary Boards including minute taking at certain subsidiary Board meetings and preparation of written resolutions.
Assist the Deputy Company Secretary with the administration of UK and International subsidiaries, including the appointments and removals of Directors and Officers; ensuring all confirmation statements and statutory accounts are filed on time; manage relationship with international service providers.
Maintain statutory registers on Blueprint to ensure reliable and accurate information is maintained and all corporate filing completed in a timely fashion.
Share Scheme Administration
Liaise with the Reward team and third party share scheme administrators to ensure effective administration of the Companys Asos Long Term Incentive Scheme (ALTIS) and Save As You Earn (SAYE) scheme, including assisting with the preparation of grant documentation, maintaining records of outstanding awards.
Liaise with the Companys registrars and Employee Benefit Trust (EBT) regarding vesting of awards and new issues of shares.
Other
Responsibility for the prompt and accurate raising, receipting, updating and cancelling (as required) of Purchase Orders (POs) for all Company Secretarial invoices and liaise with the payments team regarding payments.
Monitor the Gifts & Hospitality register.
Supporting our culture by driving Diversity, Equity & Inclusion strategies
/01 Company Description
We're ASOS. We blend our flair for fashion with our love of cutting- edge technology, but more importantly were interested in how we can bring the best out of you.
We exist to give people the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you're free to be your true self without judgment, and channel your creativity into a platform used by millions.
Through our Fashion with Integrity strategy we are driving diversity, equity and inclusion across every aspect of ASOS and ensuring every ASOSer can be their authentic self at work. We want our people to be whoever they want to be, because we believe people who bring their best selves to work, do their best work.
/02 Job Qualifications
Who Wed Like to Meet
Someone highly organised with a positive attitude that has solid corporate governance and company secretarial experience in a Plc. Previous experience working in a fast-paced, agile, adaptable commercial environment an advantage.
Communication is key to this role and all team members must be approachable & capable of adapting their approach and communications, to ensure excellent interaction with the wide variety of people and personalities across the unique environment of ASOS, so they can deliver on ASOS corporate governance objectives at the same time as acting as an antennae for what is going on across ASOS. The Department and this role can only achieve all that through being ambassadors for best practice in ASOS, and in particular living and exuding the ASOS values of Authenticity, Bravery, Creativity and Disciplined. Were also fast paced, so all employees also need to be resilient and cope with change quickly, and be enthused and excited about whats around the corner for us.
Skills & Qualifications
A qualified or part-qualified chartered secretary, with Company Secretarial experience in a listed company environment
First rate IT skills, particularly in relation to the use of Excel, PowerPoint, and Sharepoint
Good working knowledge of Company Secretarial systems including Diligent Board & Entities
First rate attention to detail
Proactive attitude
Ability to work calmly under pressure and cope with peak work loads
Capability to prioritise workload without supervision
Tactfulness and discretion are crucial
Skill at pro-actively building connections in the business and getting what is needed from people
Confidence in dealing with and talking to all sorts of people
Willingness to learn and take on responsibility
Verbal communication skills to communicate with all levels of the organisation
Written communication skills to produce succinct correspondence
/03 Additional Info
Employee discount (hello ASOS discount!)
ASOS Develops (personal development opportunities across the business)
Employee sample sales
Access to a huge range of LinkedIn learning materials
25 days paid annual leave + an extra celebration day
Discretionary performance related bonus scheme
Private medical care scheme
Flexible benefits allowance - which you can choose to take as extra cash, or use towards other benefits
Our Commitments
We want our people to be whoever they want to be. Thats why were committed to creating a truly inclusive culture at ASOS, but howre we doing it?
Were proud members of Inclusive Companies, are Disability Confident Committed and have signed the Business in the Community Race at Work Charter. Weve also recently been placed 8th in the Inclusive Top 50 Companies Employer List too.
We have several employee networks that operate as safe spaces, to help support and celebrate our people, find out more here.
How can we support you to be your best self? Our Talent team will be happy to provide support e.g. if you need additional time to prepare for an assessment or you have requirements for any part of the interview/hiring process - just let us know by email or phone, whatever works best for you. Its also our policy to interview all candidates with a disability who meet the minimum requirements for roles they have applied to.
If you have any questions about the policies we have in place to support our employees (e.g. our parental leave approach), just let our Talent team know.
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
what our people say
Meet The Team
Meet Christy Hill -
Operations @ ASOS
Meet Denise Finney -
Operations @ ASOS
Meet Ben Rubery -
Operations @ ASOS
Every single day I feel both supported and inspired! The constant flow of creativity within ASOS is contagious. It's cool to be encouraged to think outside the box.
I was initially drawn to ASOS as it is a reputable company with a culture that is unmatched. After joining ASOS I soon realised that just like the name, it was most definitely ‘As Seen On Screen’ – what you see is truly what you get. There are endless opportunities within the company with values embodying a culture of bringing your best self to work. I never feel as though I need to change to fit the status quo of the ‘corporate lifestyle’ but actually, I fit in more when I’m authentically being myself.
At ASOS I can bring my authentic self to work, you’re empowered to think different, innovate and do the things you love. ASOS is a fast paced, changing environment with fun at the heart of everything we do.
Christy Hill
Operations @ ASOS
Every single day I feel both supported and inspired! The constant flow of creativity within ASOS is contagious. It's cool to be encouraged to think outside the box.
Denise Finney
Operations @ ASOS
I was initially drawn to ASOS as it is a reputable company with a culture that is unmatched. After joining ASOS I soon realised that just like the name, it was most definitely ‘As Seen On Screen’ – what you see is truly what you get. There are endless opportunities within the company with values embodying a culture of bringing your best self to work. I never feel as though I need to change to fit the status quo of the ‘corporate lifestyle’ but actually, I fit in more when I’m authentically being myself.
Ben Rubery
Operations @ ASOS
At ASOS I can bring my authentic self to work, you’re empowered to think different, innovate and do the things you love. ASOS is a fast paced, changing environment with fun at the heart of everything we do.
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
our business values
This is the block title
loading
Authentic
We celebrate what makes us unique, and stay true to ourselves.
Our business is built on an inclusive culture which encourages passion, enthusiasm and development – so you can bring your best self to work. We recognise that our differences make us stand out from the crowd, giving our ASOSers and customers the confidence to be whoever they want to be.
Brave
We’ve been bold and ambitious from the start – it’s in our DNA.
We’re empowered to try something different with the freedom to fail, turning left when others turn right. We use our voice to drive us forward, speaking up on the things our people and customers care about and challenging the status quo.
Creative
We have a curious and adventurous spirit – it’s who we are and runs through everything we do.
We balance leadership with learning, by being comfortable as an innovator and when following in the footsteps of others. Our products and platform are fuelled by creative passion and a deep understanding of our customers, allowing us to empower millions of people around the world.
Disciplined
Great work doesn’t happen by chance.
We need to take time in our pursuit of excellence – honing our skills, perfecting our craft, executing our plans, being comfortable with the uncomfortable and bridging the gap between goals and accomplishments. It’s a strategy that allows us to create an ASOS that’s built for future success.
Our Benefits
Employee Discount
The most asked-about benefit! As an ASOSer, you’ll receive an exclusive employee discount. You can also nominate a family member or friend to share your discount with.
Pension
Retirement might not be on your mind right now, but it’s important to prep for it. We offer matched contributions up to 5% to help you save.
Private Medical Care scheme
If you join our Private Medical Care scheme, you’ll get fast and effective access to medical cover.
Bonus
What we achieve is always a team effort. That’s why we offer a discretionary bonus scheme which rewards you based on the company performance and your individual performance.
Your birthday off!
Who wants to work on their birthday?! All ASOSers get a day off during their birthday week, in addition to 25 days of annual leave.
Shuttlebus Service (if you're based in our Leavesden office)
It’s more of a work perk, but we offer a free shuttlebus between Watford station and our office in Leavesden.
Sample Sales
We’ve always got fun things happening in our offices, but the one ASOSers get most excited about is our sample sales. Plus, all proceeds from the sample sale get donated to the ASOS Foundation, which helps our charity partners abroad.
Career Development
Your career matters to us – we want to help you grow, gain new skills and learn from experiences. As an ASOSer, you’ll have access to a world-class development plan, giving you the courses (and time) to work on things that matter to you.
Summer Hours
We finish at 3pm on Fridays in June, July and August!! This perk doesn’t mean a dip in your salary – it just gives you extra freedom to enjoy those summer weekends however you want.
Location
Our HQ in London
Our HQ in Camden was once a cigarette factory – now, the iconic Art Deco building has been completely renovated with spacious office areas, ASOS Studios (where we shoot all our products), beauty rooms and a free gym. There’s also a subsidised canteen and café.