London

Legal and Administration Assistant

Job type
Contract
Level
Other
Apply now

Your Role

Legal and Administration Assistant - 12-month FTC

We're looking for a Legal and Administration Assistant to be the organisational backbone of our Legal team. This role plays a central role in keeping the Legal team running smoothly.

Day-to-day, you'll manage invoices from start to finish, resolve payment queries, and act as the main point of contact between Legal, Finance, Procurement and external suppliers. You'll also take ownership of budget tracking and financial reporting, monitoring legal spend and creating clear dashboards and reports for stakeholders. The role includes managing shared inboxes, supporting contract execution, and helping with data protection and compliance tasks such as privacy assessments and erasure requests.

We're looking for someone who is highly organised, detail-focused, proactive and comfortable handling multiple priorities at once. You'll need experience in legal operations or administration, finance administration, or a similar support role, along with strong invoice management skills. Confidence with Excel and large datasets is important, as are strong communication skills and the ability to handle confidential information with care. It would be a plus if you've previously supported an in-house legal or compliance team, or have experience with legal billing, data protection work, or systems like Dynamics or SharePoint.

This is a full time position for a 1 year fixed term contract but we would also be open to candidates seeking a part time position of at least 3 days a week.

The Details

Finance, Billing & Supplier Management

  • Manage the end-to-end invoice process, resolving discrepancies and supporting Accounts Payable queries. Raise purchase orders, requisitions and supplier payments; maintain supplier records and onboarding information.
  • Act as a key point of contact between Legal, Finance, Procurement and external vendors, handling invoices and payment queries.

Budget Management & Financial Reporting

  • Create and maintain budget, invoice, settlement and spend trackers; monitor legal spend against budgets.
  • Support monthly accruals, forecasting and financial reporting; produce dashboards and reports for stakeholders.

Legal Team Support

  • Monitor, triage and manage shared legal inboxes, including the Digital Services Act (DSA) mailbox, ensuring enquiries and notices are promptly allocated and actioned.
  • Maintain team trackers, filing systems and document repositories, including archiving in accordance with internal retention policies.
  • Support contract execution, document management and record keeping within SharePoint and other platforms.
  • Coordinate couriers, document transfers and assist with administration of external legal portals. Handle scanning, filing, archiving and secure delivery of legal documents.
  • Manage incoming legal post and regulatory correspondence, ensuring time-sensitive communications reach appropriate stakeholders.

Data Protection & Compliance Support

  • Maintain privacy and compliance trackers; monitor completion of privacy assessments and contractual requirements. Track compliance actions and deadlines; support account erasure and data subject requests.
  • Liaise with internal stakeholders on privacy requests; support unsubscribe and marketing preference requests.

Reporting & Process Management

  • Produce weekly and monthly reports, dashboards and management information for Legal, IP, Compliance and Privacy teams.
  • Monitor team actions, deadlines and deliverables; identify opportunities to improve processes.

Team & Culture

  • Support onboarding, team events, meetings and training coordination.
  • Supporting our culture by championing Diversity, Equity & Inclusion strategies.

We believe being together in person helps us move faster, connect more deeply, and achieve more as a team. That’s why our approach to working together includes spending at least 3 days a week in the office. It’s a rhythm that speeds up decision-making, helps ASOSers learn from each other more quickly, and builds the kind of culture where people can grow, create, and succeed.

/01 Company Description

We're ASOS, the online retailer for fashion lovers all around the world.

We exist to give our customers the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you're free to be your true self without judgement, and channel your creativity into a platform used by millions.

Everyone needs some help showing up as their best self. We're Disability Confident Committed - let our Talent team know if you need any reasonable adjustments throughout the recruitment process.

/02 Job Qualifications

About You

You'll be highly organised, detail-oriented and comfortable managing multiple priorities in a fast paced environment. You’ll have:

  • Experience in legal operations, finance administration, business support or similar role, ideally supporting an in-house legal, compliance or governance team.
  • Strong financial administration skills, including invoice management, purchase orders and legal billing processes.
  • Excellent Excel skills with experience producing reports and management information for senior stakeholders.
  • Exceptional attention to detail and strong organisational skills.
  • Familiarity with Dynamics, SharePoint or similar platforms.
  • Strong stakeholder management and communication skills, with discretion handling confidential information.
  • A proactive, solutions-focused approach and willingness to improve processes.
  • Experience with data protection or compliance activities is desirable.
what our people say what our people say what our people say what our people say what our people say what our people say what our people say what our people say what our people say what our people say what our people say what our people say what our people say what our people say what our people say what our people say

Meet The Team

Meet Christy Hill -
Operations @ ASOS

Meet Denise Finney -
Operations @ ASOS

Meet Ben Rubery -
Operations @ ASOS

Every single day I feel both supported and inspired! The constant flow of creativity within ASOS is contagious. It's cool to be encouraged to think outside the box.
I was initially drawn to ASOS as it is a reputable company with a culture that is unmatched. After joining ASOS I soon realised that just like the name, it was most definitely ‘As Seen On Screen’ – what you see is truly what you get. There are endless opportunities within the company with values embodying a culture of bringing your best self to work. I never feel as though I need to change to fit the status quo of the ‘corporate lifestyle’ but actually, I fit in more when I’m authentically being myself.
At ASOS I can bring my authentic self to work, you’re empowered to think different, innovate and do the things you love. ASOS is a fast paced, changing environment with fun at the heart of everything we do.

  • Christy Hill

    Operations @ ASOS

    Every single day I feel both supported and inspired! The constant flow of creativity within ASOS is contagious. It's cool to be encouraged to think outside the box.

  • Denise Finney

    Operations @ ASOS

    I was initially drawn to ASOS as it is a reputable company with a culture that is unmatched. After joining ASOS I soon realised that just like the name, it was most definitely ‘As Seen On Screen’ – what you see is truly what you get. There are endless opportunities within the company with values embodying a culture of bringing your best self to work. I never feel as though I need to change to fit the status quo of the ‘corporate lifestyle’ but actually, I fit in more when I’m authentically being myself.

  • Ben Rubery

    Operations @ ASOS

    At ASOS I can bring my authentic self to work, you’re empowered to think different, innovate and do the things you love. ASOS is a fast paced, changing environment with fun at the heart of everything we do.
our business values our business values our business values our business values our business values our business values our business values our business values our business values our business values our business values our business values our business values our business values our business values our business values
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We are Customer First

We couldn’t be ASOS without our customers.

Across every behaviour, value, and all that we do, we see everything through our customers’ eyes. That means never taking anything for granted and always zeroing in on every single detail. So we can always bring our best as a team, and our customers can have an amazing experience, every time. 

We are Authentic

We work together to be honest, transparent, and our full authentic selves.

This is our ASOS. Our culture, built on collaboration and togetherness, and supported by what’s real and honest. We know that we win bigger when we win as a diverse team. That means celebrating our differences and using them to help us stand out from the crowd, without losing our authenticity and individuality.

We are Brave

We challenge each other to aim high and reach our potential.

Doing nothing gets us nowhere. We may be proud of everything we’ve done so far, but there’s still so much more to explore. We believe we can always be wiser, faster, stronger, bigger, braver, kinder…so asking ‘why’ isn’t just a question, it’s a necessity. We use our voice to drive us forward, speaking up on the things our people and customers care about and using our curiosity to create possibility. 

We are Creative

We know innovation leads to inspiration – it’s what makes us stronger

Change is in our DNA. By acting fast and staying one step ahead of the curve, we can be a leader, not a follower. But for our products and platform to be innovative, they have to be fuelled by creative passion and a deep understanding of our customers and our people. 

We always Deliver

We couldn’t be excellent without evidence – so whatever we’re doing, we have proof of why we’re doing it.

It takes facts and data to tell our stories and help us make our decisions in the most effective way possible. This means we can do what we say and own what we do, no matter how long it takes us to do it. We aren’t about nonsense ifs, buts and maybes, we’re about creating an ASOS that’s built for future success on delivered success. 

Our Benefits

  • Employee Discount

    The most asked-about benefit! As an ASOSer, you’ll receive an exclusive employee discount. You can also nominate a family member or friend to share your discount with.

  • Pension

    Retirement might not be on your mind right now, but it’s important to prep for it. We offer matched contributions up to 5% to help you save.

  • Private Medical Care scheme

    If you join our Private Medical Care scheme, you’ll get fast and effective access to medical cover. 

  • Celebratory Day!

    Get an extra day off in addition to the 25 days of annual leave you get! Spend it celebrating the big days in life, whether it’s birthdays, cultural holidays, weddings and anything else.

  • Shuttlebus Service (if you're based in our Leavesden office)

    It’s more of a work perk, but we offer a free shuttlebus between Watford station and our office in Leavesden.

  • Sample Sales

    We’ve always got fun things happening in our offices, but the one ASOSers get most excited about is our sample sales. Plus, all proceeds from the sample sale get donated to the ASOS Foundation, which helps our charity partners abroad. 

  • Career Development

    You’ll have the opportunity for personalised learning and in-the-moment experiences to create a dynamic and agile learning environment that empowers you to thrive and excel in your role.

  • Summer Hours

    We finish at 3pm on Fridays in June, July and August!! This perk doesn’t mean a dip in your salary – it just gives you extra freedom to enjoy those summer weekends however you want.

Location

Our HQ in London

Our HQ in Camden was once a cigarette factory – now, the iconic Art Deco building has been completely renovated with spacious office areas, ASOS Studios (where we shoot all our products), beauty rooms and a free gym. There’s also a subsidised canteen and café. 

Recruitment
Process

  1. Apply online

  2. Call back & Interview

  3. Decision & Onboarding

Apply now